How to Prepare for a Kid's Party: The Ultimate Guide

 Planning a kid's party can be a daunting task. There are so many things to consider - from the decorations and food, to the games and activities! In this blog post, we will provide you with an ultimate guide on how to prepare for a kid's party. We will cover everything from setting a budget to choosing the right venue. So whether you are a first-time party planner or just looking for some additional tips, read on for our best advice!

step 1: Setting up budget

The very first thing you need to consider when planning any party is setting up the budget you want to/ you can spend on. Once you have the budget, you can then make all other decisions accordingly. If it's a birthday party, decide if you want to do just a small gathering at home or would like to book a hall or restaurant or Party venue for more guests and activities. The things you need to include in your budgets are:

  • Food and drinks: assigning cost per head count will give you a good idea how much in total you want to spend on
  • Decorations : your budget on decoration will be based on whether you want to DIY your party or you want a professional to design and set up the venue for you.
  • Venue hire (if not having party at home)
  • Entertainment: hiring a clown, magician or other form
  • Printing invitations/ thank you cards etc.
  • Party Favors: depending on how many guests are invited, this can be a sizable expense. If budget is tight, look for affordable favors or make them yourself

It's important to be mindful of your budget when planning a kid's party, as there are many things that can add up. Only focus on the a few important area if you have limited budget.

Step 2: Choosing party theme 

Kids like a theme, so it is always recommended to have one. Themes can be anything from cartoon characters, colours or based on seasons and holidays. Once you decide the theme, then everything else should follow suit - decorations, food etc.

the most popular kid's party theme for younger kids or one year old baby in 2022 are



-Princess and Fairytale

-Spaceship/ Outer space

-Animal party (ducks, monkeys, farm animals etc.)

-Bluey party

-Cocomelon Party

-Frozen Party

-Mermaid Party

-Alice in Wonderland

-Under the se


the most popular party themes for older kids are :

 -Hip hop dance party

-Roblox Party

-Baking and cooking class party

-Paintballing/ Laser Tag Party

Make sure you choose a theme that is appealing to both boys and girls.It's always recommended to choose a theme that resonates with your child rather than what you like as it is the party for them! choosing a theme that is too mature for them could result in bored or unhappy guests!

My Party Box provide a wide range high quality kid's theme party supplies. Please check our party theme collection page for more details. If you want a complete solution, our theme party box collection include everything you need, save you a lot of time to plan for your party. please check here for more details: 

Step 3: select guest list & send out invitation

Next is deciding on the number of guests that will be invited - whether intimate family gatherings or large group of friends .

Once you have your guest list, now it's time to get out the invitations! Send them at least two weeks before hand so that people can plan accordingly. If possible, make sure they include an RSVP date and contact information in case guests need any further details regarding time or location of event etc.. It’s always good to have an idea of how many guests will be attending so you can plan accordingly. If possible, it's best to make your party on the weekend and in the afternoon or early evening as most parents would be free around that time

Step 4: Select party venue

There are different options of party venue you can choose from, your home, school hall, restaurant, indoor playground, swimming pool, amusement Centre for all the etc.

When choosing a venue, it's important to take into account the theme of your party, the age range of your guests and how much you're willing to spend.

Here are our selection of the best kid's party venue in Auckland areas, covering Central Auckland, North shore, Manuaku and Waitakere areas.

Central Auckland:

  • Auckland Zoo

Motions Rd,


805 Great North Road & Meola Rd, Western Springs,

  • SEALIFE Kelly Tarlton's Aqurium

23 Tamaki Drive, Orakei ,

  • Archie Brothers

309 Broadway, Newmarket, 

South Auckland:

  • Rainbow's end & Kid's Kingdom Manukau

2 Clist Crescent,

  • Butterfly Creek

10 Tom Pearce drive,

North Auckland:

The following indoor playgrounds are available in different part of Auckland,

Chipmunks, Jump, Bouncing castle, Magazone / Timezone

Step 5: Order cake and party food

Cake is always the star of the show so make sure to get one that is both delicious and beautiful.

Fondant cakes can be quite pricey, but our cake topper collection will enable you create an elegant themed cake on a limited budget with minimal effort. Please check here for our cake topper collection.

For Party food should be easy to eat finger foods that won't make too much of a mess. Catering services are available if you don't have time.

If you choose any of the above recommended party venue, it will be even easier, as they provide kid's party food in their package.

Step 6: Party decoration

In addition, try and stick to one or two colors at most in order to keep things cohesive throughout all aspects of design from invitations through decorations and even food choices. If your child has a favour character, you could use that as inspiration for decoration and party favors.

My Party Box has a wide range of party decoration supplies to choose from. we have pre-made decoration kits available or you can create your own by mix & match different products from our website. Please check here for more detail on the party box collection.

We also specialize in balloon garland DIY kit, which includes everything you need to create a beautiful and professional looking balloon garland. If you can't find any packages to match with your theme, we can also custom make one for you. Please check here for more details on our balloon garland package.

Our balloon bouquet is also an easy way to add a wow factor in your party. we have lots of different theme design, we can also custom make one to match with our theme. please check here for more details.


Step 7: Select gift for your guest

It's always a good idea to have some small gifts on hand to give to guests as they leave the party. It doesn't have to be anything big or expensive, just a little something to say thank you for coming. Sweet and small fovor toys from Kmart is always a good choice.

If you're looking for ideas, our online store has a range of different gift items that would be perfect for party favors.

That's it! Now you're ready to throw the best kid's party ever! If you have any questions or need help with planning, please feel free to contact us and we would be happy to assist.


Happy Party Planning! :)'s

Susan from My Party Box